BSBPMG522 Undertake Project Work Assignment

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BSBPMG522 Undertake Project Work Assignment

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BSBPMG522 Undertake Project Work Assignment

1 Download4 Pages / 872 Words

Course Code: BSBPMG522
University: Victoria University

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Country: Australia

Your project should be based on an actual project or simulated project that is very close to a workplace situation. If you are unsure of what project to choose please contact your teacher at OTEN.
You may find it helpful to review information from your learning resource and the suggested readings to complete this exercise.Once you have chosen your project, and using the template provided, you need to:
A.Prepare a scoping document for the project – using the template provided on the following page.B.Prepare a detailed scoping report for the sponsor. 
The report should include a clear introduction, body and conclusion.  Topics to be included in the scoping report are:
1.Introduction – introduce your organisation, its missions, goals, core operatives. Introduce your project and how it relates to the previously mentioned missions, goals and core operations.
i. Definition of the scope of the project – be specific, remembering this tells all stakeholders exactly what needs to be done.ii. Identification of the stakeholders in the project detailing the area and extent of their involvement.

ABC Pvt. Ltd. is a private business organization that provides consultancy services and software solutions to a wide range of clients from small and medium sized organizations to large business organizations. The company has an official website but it only has limited features and meant for information display only. The company now wants to update the website and add more functions that will benefit the business of the company.
The scope of the project includes the following.

Modification of the company website
Addition of new features in the website
Upgradation of the complete website

The stakeholders are identified as follows.

Stakeholder Name


Extent of Involvement

Mr. B. Banner



Mr. A. Hughes

Project Leader

Very High

Mr. C. Charles

Project Supervisor


Mr. D. Andrews

Chief Website Developer


Identification of Issues
Some of possible issues and constraints are as follows.

The website update may bring about some unnecessary issues like chances of external attacks, breach of security of the internal server of company and others.
The website update may become very complicated and the existing staffs may not be able to control the functionalities of the website.The company may face problems in the near future for system and server maintenance.

The following assumptions have been made in the project.

The decided budget is sufficient for the project.
The projected timeline of 3 months is sufficient for the project.
This project will fulfill the company’s requirement for a business portal.
The business portal will have all the features required by the company without any technical issues or problems.

Some of the risks associated and the management solutions are as follows.


Management Plan

Cyber security risk may occur due to malware, unauthorized access, hacking, injection of malicious files and others

Installation of firewalls and anti-virus software

The addition of new features in the website may result in creation of many bugs and complications

Following a standard development model along with phase by phase implementation of the features

Budget overshoot may occur due to overspending and lack of clear scope definition

Define scope and develop appropriate spending plan for the project

Initial Timelines

Proposed project timeline

Time Required

Project lifespan: include dates or total time required for completion

3 Months

Phase 1: Scoping and feasibility

0.5 Months

Phase 2: Planning

0.5 Months

Phase 3: Implementation

2 Months

Phase 4: Evaluation

1 Month

Representation of Task Allocations
The management and supervision duties will be allocated to the project leader and the supervisor. The supervisor will preside over the project execution and report to the project leader who will then review the project progress on weekly basis. The Chief Website Developer will be responsible for the website update and can appoint his team of developers and testers to complete all the activities.
This project will help the company to handle future projects much more efficiently as the new business portal will allow the company to automate data processing, handling and management. Moreover, client involvement with the future projects will also increase with the development of the online business portal.
Costs, Resources and Quality Assurance

Proposed budget

Hardware $ 2500
Software Platform $ 1000
Software Tool $ 1000
Software Development Program $ 2000
Other Costs including Conveyances  $ 500
Total of proposed budget  $ 7000

As seen from the budget estimation, it is seen that the main resource requirements for the project include necessary hardware and software needed for updating the company website. Quality assurance includes fulfilling all the requirements of the project including the new features of the website, development of the business portal, content update and others. The final product must not have any bugs and any security loopholes that may compromise the personal information of the clients.
For this project, the most relevant legislation is the Canadian Information and Technology Law that provides guidelines on IT implementation and maintenance. During planning of the project, the relevant legislations must be considered so that the company does not get associated with any legal complications. Furthermore, the company must also ensure all the software purchased are licensed versions and purchased from non-piracy websites / online vendors.d by the quality of the new business portal and the benefits received from the business portal for the business operations of the company.
Finally, it can be concluded that the company can go ahead with the plan for upgradation of the website within the estimated budget but needs to ensure that the benefits will be achieved within a very short time. The customers will be able to open their own profiles in the business portal and conduct business through the portal only.
Some recommendations to the company for project are as follows.

The company must ensure the entire project is completed within the specified time period and within the specified budget.
The company must promote the business portal among the customers.
The company must ensure the online security of the business portal for preventing compromise of the personal information of the clients.

Kerzner, Harold, and Harold R. Kerzner. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons, 2017.
Fleming, Quentin W., and Joel M. Koppelman. “Earned value project management.” Project Management Institute, 2016.
Heagney, Joseph. Fundamentals of project management. Amacom, 2016.
Harrison, Frederick, and Dennis Lock. Advanced project management: a structured approach. Routledge, 2017.

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