ICT Project Management Of Grand Wines

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ICT Project Management Of Grand Wines

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ICT Project Management Of Grand Wines

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Discuss about the ICT Project Management.

Swot Analysis of Grand Wines Ltd.
The use of SWOT analysis is for evaluating the core prospects of an organization (strength, weakness, opportunity, and threat). It is market analysis tool that helps the market analyst for determining their core strengths and weaknesses along with evaluation of the threats and opportunities for the organization (Sevkli, 2012). The use of SWOT analysis is beneficial for assisting the managers and market analyst of the organization to form strategies for the improvement of their operations. The following chart has shown the SWOT analysis of Grand Wines Ltd.

1. Leader in production of Wine
2. Market Capture by 400 centres distributed all over NSW
3. Financial Strong Capital
4. Firm branding image of the organization
5. Improved Marketing Strategies

1. Absence of technological advancement
2. Absence of automatic data entry process
3. Consuming more time for completing the processes
4. Not able to provide service on time
5. Errors by human in sales data entry recording

1. Scope for implying the information system
2. Growth of Market Size
3. Chances for implementing the global operations
4. Growth in demand of wine
5. Ease of operations used in the organization

1. Dissatisfied Customers due to service lag
2. Transportation hindrances
3. No automatic information processing
4. Imposed taxes and rates on wine production
5. Strong competitors in wine production

The explanation of the point mentioned in the SWOT analysis of Grand Wines Ltd. has been provided in the following points:
Strengths: Grand wines has been using the production and marketing of wines and other liquors in the state of NSW. The strengths of Grand Wines include leader in production of wine, market Capture by 400 centers distributed all over NSW, financial strong capital, firm branding image of the organization, and improved marketing strategies. The company had been doing their business since a long time and the use of good marketing strategies and operations have resulted in making a branding image in the winery market.
Weaknesses: It is crucial for analysing the weaknesses of the company for improving their functions and operations. The weaknesses of Grand Wines Ltd. include absence of technological advancement, absence of automatic data entry process, consuming more time for completing the processes, not able to provide service on time, and errors by human in sales data entry recording process. The most primary weakness of Grand Wines is lack of information system that has resulted in delay of operations and growth of dissatisfaction among customers.
Opportunities: The business processes is based on the utilization of opportunities for getting commercial benefit. The growth of wine industries are based on the development of the operations and increase of market size. The opportunities of the Grand Wines Ltd include the scope for implying the information system, growth of market size, chances for implementing the global operations, growth in demand of wine, and ease of operations used in the organization. The use of these opportunities would help Grand Wines for forming a better framework of operations.
Threats: The threats are very common in any organization or industry in form of competitions and government laws. The threats for the operation and development of the Grand Wines Ltd. include the dissatisfied customers due to service lag, transportation hindrances, no automatic information processing, imposed taxes and rates on wine production, and strong competitors in wine production. The government imposed excise duty and the lack of the information processing system are the main hindrance for the revenue generation and development of Grand Wines Ltd.

Project Manager: , ,

Project Objectives
Aim of the project: The project for the implementation of the information system has two primary aims like-
Building plan for the information system implementing process at the Grand Wines Ltd.
Using the concept of project management tools and techniques for the project completion
Objectives of the project: The objectives of the project is for designing a plan that would help in implementation of the information system for Grand Wines Ltd. are-
Developing a plan for the implementation of the information system
Implementing and integrating the operations and information system at Grand Wines Ltd.
Completing the budget in stipulated time and budget
Primary Deliverable of the project: The project of Implementation of information system would be helpful for delivering-
Project plan to implement the information system at Grand Wines Ltd.
Forming the implementation process for the information system at Grand Wines Ltd.
Benefits of the project: The benefits of the Implementation of information system project are-
Formation of a project plan with the aid of project management concept that could be used for future projects of development
Replacing the manual data storage system with the automatic information system
Increasing the efficiency of the operations of the organization
Limitation of the project:  The project has certain limitations that cannot be overlooked and it includes-
Analysis of the performance of the project with respect to time factor
Individual performance evaluation of the team members is also not possible

Acceptance Criteria
The project of Implementation of information system has to face some issues and problems during the progress of operations. Hence, there are some criteria that must be considered for comparing the success criteria of the project. These factors act as a tool against which the project progress is critically evaluated. The factors include-
Performance (providing access to mainstream database and automatically recording of the data)
Information security and privacy
Expenses by the organization
Time consumption of the project.
The deliverances of the project are-
Cost benefit analysis of the information system
Use of project management techniques and tools
Implementation process for information system

Assumptions and Constraints
The Implementation of information system project covers an area of information system and project management concepts. Hence, there are many factors that have affect on the operations of the project. The assumptions that has to be included in the project are-
It is assumed that the technical support of the Grand Wines are compatible with the proposed information system
It is assumed that all types of resources (human, economic, and technical) can be achieved
It is assumed that the team members included in the project would work together and would be compatible with each other
The constraints factors that has to be included in the project are-
The primary constraints of the project are time and cost factor. The budget allocated to the project is AUS 60,000 and time period given was of 6 months duration.
Conflicts among team members are another constraint factor that can be raised among the project team
The lack of knowledge for the information system usages would be a hindrance for the project completion

 Stakeholder List

Stakeholder No

Name and Signature

Role and Responsibility


Contact Information


Johnny Cooper Johnny Cooper

Management of the project operations

Project manager

0420 XXX XXX


Simon Peterson
Simon Peterson

Making crucial and big information


Petesimn34@ xyz.com
0420 XXX XXX


Jack Nicolson
Jack Nicolson

Investing money in the project operations


roljck78@ xyz.com
0420 XXX XXX


Ronda Jones
Ronda Jones

Plan making for the project


rjones90@ xyz.com
0420 XXX XXX


Katherine Johnson
Katherine Johnson

Coordination of the project activities


Katie9yh@ xyz.com
0420 XXX XXX


Michael Lewis
Michael Lewis

Designing of the information system for the project


mchlws908@ xyz.com
0420 XXX XXX


Bill Jones
Bill Jones

Enjoys the benefits of the services by paying some amount


0420 XXX XXX

 Lessons Learned
The lessons that can be learnt from the assignment are taking the benefit of the project management tools for the successful completion of project, role of information system for the operations of any organizations, plan for the implementation of the information system, and scope for the future development. The communication plan and project charter are very useful for communicating the progress, deliverable, objective and scope of the project.

Communication Plan Template
Plan purpose – The main purpose for the making of plans for the operations of implementation of information system project is for making sure that the implementation process of the information system would carry on without any hindrance or error. The project planning assist the project manager for making a sequential form of operations framework and dividing the work among the team members. It would help in completing the project within the schedule and achieve the final goal of the project.
The operations in a project management include the process of planning, developing, designing, and executing. The use of the above mentioned processes helps in formation of a sequential and structured framework of operations for the completion of project. The benefit of team communication is for making other team members realise any error or flaw in the system and getting solutions for the problem from the team members.
Organizational, Project, Formality, and Channel are the perspective upon which the communication is dependant in the project operations. The 3 channels of communication in a project are Lateral, Downward, and Upward communication. The perspective of a type of communication channel is shown below-
Lateral Communicationà Project and Channel Perspective
Upward Communicationà Formality Perspective
Downward Communicationà Organizational Perspective
Change management – Kotter’s 8 model is a study of change management that is useful for management of any effects of the change raised in the project. The model consists of 8 steps that can be followed for incorporating the changes in a project with the change of requirements (Appelbaum, 2012). The steps are-



1st Step

The step deals with creating an urgency with respect to the change required in the project

2nd Step

The step deals with the formation of solid coalition

3rd Step

The step deals with the formation of a vision statement for the project

4th Step

The step deals with the use of communication channel for broadcasting of vision

5th Step

The step deals with the elimination of the hindrances from the system

6th Step

The step deals with the formation of short term goals for the project

7th Step

The step deals with putting focus on the change management

8th Step

The step deals with incorporation of changes in project operations

Meeting agenda – Below is the list of meetings agenda of Grand Mines Ltd. For their project:
1st meetingà acknowledging the team members with the project objectives and client’s requirements
2nd meetingà making plans for the project operations
3rd meetingà checking project progress an operations
4th meetingà Outcome from the project is discussed and evaluated
5th meetingà Closure of the project is achieved and future scope is listed
The operations of the project that is helpful for reaching their goals and completing the objectives of the project are researching, planning, decision making, distributing, and completing the project.
The researching phase include the analysis of project requirements and information gathering.
The planning phase helps in formulation of plan for project proposal
The decision making step is the process for selecting correct choices for the project operations.
Distribution is the phase where the work is distributed among the team members.
Closure is the final step where the project ends with the formation of a report of project summary.


Information to be shared

Frequency of information exchange

Location of information exchange

Purpose of communication

Mechanism for communication


Schedule of the project
Progress of the project

Monthly basis

Board meetings

Telling them about the expected project completion date and its progress

project progress reports


Project’s goals and objectives

At the start of the project

Investors meeting

Making them invest in the project

project charter document

Project Manager

Project progress

Weekly basis


Explaining of the project progress

Documents, face to face talk

Appelbaum, S. H., Habashy, S., Malo, J. L., & Shafiq, H. (2012). Back to the future: revisiting Kotter’s 1996 change model. Journal of Management Development, 31(8), 764-782.
Sevkli, M., Oztekin, A., Uysal, O., Torlak, G., Turkyilmaz, A., & Delen, D. (2012). Development of a fuzzy ANP based SWOT analysis for the airline industry in Turkey. Expert Systems with Applications, 39(1), 14-24.

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