Learning App Development Project By The Mind Inventory Company

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Learning App Development Project By The Mind Inventory Company

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Learning App Development Project By The Mind Inventory Company

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Question:
Discuss about the Learning App Development Project by the Mind Inventory Company.

Answer:

Adopt System Approach to Analyze an Initiative
In order to analyze any project at the initiation phase the project manager and the project team members are require to chose suitable stakeholders for the project. A project time schedule considering all the project activities are necessary to be designed and followed accordingly by the project team members to successfully accomplish any project. This report nominates a learning app development project by mind Inventory Company that may reduce the learning gaps that are continuously facing by both the learners and teachers. It is expected that with the successful implementation of the learning app the relationship between the learners and the teachers will become stronger than the previous phases. System approach is nothing apart from the basic problem solving method that will effectively help the company to define the problems much clearly. It will also help to identify alternative solution for the identified problem. After implementing and testing the solution, the viable mix solution can be prepared to effectively resolve the traditional issues of education system and the learning approach.

Select Business Initiative/Project Using Weighted Approach
Electronic business or (E-Business) can drive the traditional learning approach to a more advances method that fills the learning and education gap between the learners and the teachers. The learning app has certain specified actions and can also deliver intangible outcome to the consumers. Both short-term and long-term issues can be resolved with the help of the online learning app.
In order to promote the online app business the most suitable medium is the social media. It gives better business alignment, correct business drivers, correct actions those are helpful for the c=successful implementation of the learning app.
Environmental constraints are the main components that help to define both the pre planned and post planned components of education system and learning app as well. There are no step specification rather formal system approaches available for the learning app development project. Based on the instructional design, education objectives the learning app should be designed by the company. The learning app must have all features that the traditional classrooms use to have. There must have proper performance measurement action. With the help of the performance measurement the current status of the students and the way through which their knowledge and skills can be improved through the online leaning app are elaborated in this paper.
Identify Project Stakeholders
The number of project stakeholders varies for different projects thus, for this specific project also the stakeholders are also different. It is necessary for the project owners to assign suitable stakeholders for the projects. They must actively play their roles to successfully accomplishing the online learning app development project by Mind Inventory. Classic approaches to business strategy are important to assume for marketing success, technical success and business regulations also. The stakeholders assigned for this project are as follows:

Stakeholders name

Roles

Project manager

Role is to control and monitor the project

Finance manager

To design a feasible project cost

System developer

To develop secure and efficient online learning app

System analyst

To analyze the online app

HR manager

To manage the employees and customers

Teachers

To guide the online learners

Subject matter experts

To facilitate the learning and development program

Determination of the Project’s Assumptions and Constraints
Assumptions
The successful project outcome will deliver an online platform to the eager learners. It will bridge the gap between the learners and the teachers. The learners will get 24X7 open platform and guidance regardless of their location.
Constraints
Triple project constraints such as time, scope and cost have been considered for the online app development project of Mind Inventor. The project is expected to be completed in 6 months with a budget of $30,176.
Develop the Business Case to Obtain Senior Management Support
In order to develop the online learning app for Mind Inventory an accurate business case should also be considered to allow the company gain effective commercial revenue and competitive advantages as well. The steps followed for the development of the business case for Mind Inventor are as follows:

The business idea is generated due to the issues that most of the learners are facing due to time limitation and back dated learning style
Identification on target audience
Defining business objectives
Developing promotional activities through social media such as twitter, Facebook etc
Inclusion of marketing components and detail research methods
Analysis from the business ideas, strategies and processes
Writing business case content and blogs t grab new customers
Emphasizing high impact elements

Develop the Project Charter

Project Title: Development of Online learning app by Mind Inventory

Start Date:

End Date:

Reference:

Project Manager:

Stephen Smith

Brief Project Description:

In order to bridge the learning gap between the learners and teachers and to diminish the issues of traditional learning Mind Inventory Company has planned to develop an online learning app to give wide opportunities to both the learners and the teachers.

Project Key Objectives:

· To identify the issues of traditional learning approach
· To design an online learning app for the teachers and learners
· To incorporate certain security phase to give high security to the learners.

High-Level Project Scope:

The successful implementation of online learning app will reconsider the attitude of the learners towards the education system. In addition to this, it also provides a flexible and reliable comfort zone rather platform to the learners so that the inconvenience of the traditional learning approach can be resolves accordingly. The knowledge and skill of the learners will increase and it also provides a self-paced learning environment to the company. The overll education cost also gets reduced.

High-Level Project Deliverables:

§ To develop an online learning app for the learners
§ To deliver a secure service to the learners
§ To inspire the learners

Team Members and Roles

Name

Role

Mobile # (optional)

E-Mail

Signatures

Project manager

Internal

Stephen smith

Finance manager

Internal

William Watson

System developer

Internal

James Anderson

System analyst

Internal

Andrew Lee

Develop the Stakeholder Communication Matrix

Purpose of communication

Frequency

Responsible person

Way of communication

To demonstrate the current status of the online app development project

weekly

Project manager and project team members

Video conference and Presentation

To illustrate the feasibility report of the app development project

Weekly

Finance manager and project team members

Video conference

To demonstrate the feature of the app

Monthly

System developer, project manager and project team members

Video conference

System analysis report

Monthly

System analyst, project manager and project team members

Video conference

Study the Relationship Using the Triple Constraint View
Time: 6 months
Scope: To design a secured and advanced online learning app for the eager learners
Cost: $30,176

Develop Project Scope Statement
The project is focused on development of online learning app for the learners of different age group staring from 5 years. The scope of the project is “To design an all time on time service providing online learning app for the learners”.
Develop the Work Breakdown Structure (WBS)

Project Name:

E-learning app development project

Start Date:

End Date:

Reference:

Project Manager: Stephen smith

Revision #:

Date:

WBS Level

Task Name

Duration

Responsible

Initiation phase

25 days

1.1

Developing project scope statement

6 days

project manager

1.2

Identifying project objectives

6 days

sponsors

3.2

Technical requirements

12 days

system developer

3.3

Non technical requirements identification

12 days

HR manager

3.4

Software license

10 days

system analyst

3.5

Design the prototype

15 days

system analyst

3.6

Coding and modeling the system

10 days

system developer

Project implementation

45 days

4.1

Unit testing

12 days

system analyst

4.2

Integrated testing

10 days

system tester

4.3

Acceptance testing

15 days

system analyst

4.4

Change management implementation

10 days

project manager

4.5

Final implementation

8 days

project manager

Project closure phase

10 days

5.1

Stakeholder signoff

5 days

HR manager

5.2

Post maintenance

2 days

Subject matter experts

5.3

Final project document submission

3 days

system analyst

Figure 1: Work Breakdown Structure for the E-learning app development project
(Source: Created by author)

Develop the Responsibility Assignment Matrix (RAM)

Activities

Developing project scope statement

Identifying project objectives

Project goal development

Hiring subject matter experts as online supervisors

Resource identification

Resource management plan

cost management plan

Contingency management plan

communication management plan

Risk management plan

System specifications

Technical requirements

Non technical requirements identification

Software license

Design the prototype

Coding and modeling the system

Unit testing

Integrated testing

Acceptance testing

Change management implementation

Final implementation

Stakeholder signoff

Post maintenance

Final project document submission

Develop Project Gantt Chart
Costs Estimate Techniques
The cost estimated for the E-learning app development project for Mind Inventory learning app Development Company is shown below:

Task Name

Cost

Schedule for E-learning app development project

$30,176.00

Initiation phase

$5,296.00

Developing project scope statement

$960.00

Identifying project objectives

$1,920.00

Project goal development

$1,296.00

Hiring subject matter experts as online supervisors

$640.00

Resource identification

$480.00

Planning phase

$3,720.00

Resource management plan

$400.00

cost management plan

$720.00

Contingency management plan

$1,080.00

communication management plan

$240.00

Risk management plan

$1,280.00

Development phase

$12,888.00

System specifications

$5,760.00

Technical requirements

$1,728.00

Non technical requirements identification

$960.00

Software license

$1,200.00

Design the prototype

$1,800.00

Coding and modeling the system

$1,440.00

Project implementation

$7,320.00

Unit testing

$1,440.00

Integrated testing

$1,200.00

Acceptance testing

$1,800.00

Change management implementation

$1,600.00

Final implementation

$1,280.00

Project closure phase

$952.00

Stakeholder signoff

$400.00

Post maintenance

$192.00

Final project document submission

$360.00

Apply the Earned Value Management (EVM) to Monitor Progress
The earned value management (EVM) mechanism is applied to the project to identify the difference between the actual cost and the planned cost. It is found that, the actual cost estimated for the project varies from the cost.
During the project monitoring phase or project progress period the cost must be estimated to define whether the project is standing beneficial or not. If the estimation crosses the planned estimation then it will be a loss for the company on the other hand if the actual cost if found to be lesser than the planned cost then the project will be defined as a successful one.
For this specific project the actual cost is lesser than the planned cost which implies that the project is feasible.
Adopt the Cause and Effect Approach in Quality Management
Cause and effect approach is referred to as a tool that is used by the project developers to improve the existing quality of the projects. The critical steps involves in the project activities in the process define as the cause. Due to this cause the project may face serious issues in terms of commercial loss and lag in competitive market.
A fish bone diagram can represent the cause and effects for this specific project of E-learning app development or Mind Inventory Company.
The causes and effects of the project are shown in the below diagram-
Issue Progress Report
This report details the progress of the project on online E-learning app development project for Mind Inventory. For this specific project five phases or work packages are considered in terms of initiation, planning, development, execution and closure.
Initiation phase: The objectives, goal and aim of the project is developed in this phase
Planning phase: The cost, time, scope and other specifications are planned in this particular phase.
Development phase: The online learning app is developed in this phase by the professional app or system developers
Execution phase: In this phase, the learning app is implemented by the system developers.
Closure: After considering all the project detail specifications I this phase the project is executed and if any changes are required to be implemented then those are defined as the post project maintenance phase.
Identify Project Risks
The risks associated to the project are as follows:
Lack of expertise: The total numbers of professional experts are less for this project.
Security risks: If proper security approaches are not considered then security risks may occur during the implementation of the project.
Improper time management: If the timeframe designed for the project is found to be limited then the project may interrupt to reach the expected project outcome.
Manage Risks (Risk Registers and Response Strategies)

Risks

Probability

Priority

Impact

Mitigation strategy

Improper time management

Likelihood

High

At the initiation phase, the total time that may be required for the successful implementation of the E-learning app should be developed by the project manager.

Inadequate resource management

Unlikely

Medium

High

For successful completion of each activity based on skills and development proper resources are to be allotted.

Inaccurate cost management

Moderate

High

A feasibility test has to be done to realize that whether the online app development project is beneficial or not

Less trained development team

Very likely

Medium

High

On job training and development program should be arranged

Lack of security

Likelihood

High

Encryption technology and application firewall must be incorporated.

Manage Project Change Request
The project developed itself was giving positive return while calculating the ROI and thus no such commercial changes are requested but the only change that has been nominated for this project is change in their security approach. The phases followed are as follows:

Identification of the improvement specification
Solid business case development
Resource and communication management
Business roadmap development
App needs security

Issue Lesson Learned Report
The details of project management including its benefits in while developing any project are learned from this learning session. The ways through which the time, cost and project scope can be managed are learned from this. In addition to this, the details of communication plan, risk management, contingency, procurement and HR management plan are also gained from this project management learning session.
Issue Project Closure Report

Project closure report is reviewed by the project manager and after the final review the project sponsor reviews the entire project.

Documents

Roles

Feasibility report

To represent that the project is absolutely successful

Status report

To define the current progress details of the project

Final document

It documents the project details of the online E-learning app development project

Stakeholder’s signoff:

Position

Signoff (Signatures)

Project manager

Stephen smith

Finance manager

William Watson

System developer

James Anderson

System analyst

Andrew Lee

The final documentation details shows that the project s approved by the project manager and the sponsors and it is ready for final implementation and also ready to be launched.

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