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Project Management Grand Wines Ltd
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Project Management Grand Wines Ltd
1 Download7 Pages / 1,529 Words
Question:
Discuss about the Project Management Grand Wines.
Answer:
Introduction:
Grand Wines Ltd is facing problem with the management of the business operations and the sales database due to the manual handling of the data insertion and inventory system management. As the business of the company expanded over a large area and the representatives need to insert and update the database from various locations, the company need a wireless device for data handling. In this context, the company’s previous database management system cannot be used for using the new devices. The company needs a new information system for managing all the data required for the business operations and the inventory management and using the new wireless data input devices.
This report is explaining the project management activities involved in the information system development. The detailed work breakdown structure, Gantt chart, budget planning and risk management activities are considered in this project management.
Scope Management Plan
1.1 Requirements: This project is about the development of an information system which will be able to support the wireless data entry devices for Grand wines Ltd. The advance characteristics of the information system are the requirements of the company. The required functions of the new system are given in the section below:
Real time response from the system by the ability of having data input from the sales representatives
Ability of monitoring the stock and warehouse of the company
Reducing the human errors by the automatic data entry systems
Tracking the orders of the client in minimum time
In scope and out scope management:
The in scope management items for the project are as follows:
Budget estimation and proper monitoring of the progress of the project
Cash flow during the project development phase
Arrangement of the meetings with all the other stakeholders of the project
The out scope management requirements of the project are as follows:
Management of the legal issues associated with the project
Management of errors in the resource management
Work Breakdown Structure:
Gantt chart:
Project Schedule:
Task Name
Duration
Start
Finish
Predecessors
Resource Names
Cost
Development of Information System for Grand Wines Ltd
87 days
Thu 1/5/17
Fri 5/5/17
$59,680.00
Requirements of Analysis/Software
10 days
Thu 1/5/17
Wed 1/18/17
$9,360.00
Requirement Analysis
3 days
Thu 1/5/17
Mon 1/9/17
Analyst
$2,160.00
Draft preliminary software specifications
1 day
Tue 1/10/17
Tue 1/10/17
3
Analyst
$720.00
Develop preliminary budget
1 day
Wed 1/11/17
Wed 1/11/17
4
Project Manager
$960.00
Review software specifications/budget with team
1 day
Thu 1/12/17
Thu 1/12/17
5
Project Manager
$960.00
Incorporate feedback on software specifications
2 days
Fri 1/13/17
Mon 1/16/17
6
Project Manager
$1,920.00
Develop delivery timeline
1 day
Tue 1/17/17
Tue 1/17/17
7
Analyst,Project Manager
$1,680.00
Secure required resources
1 day
Wed 1/18/17
Wed 1/18/17
8
Project Manager
$960.00
Analysis complete
0 days
Wed 1/18/17
Wed 1/18/17
9
$0.00
Design
15 days
Thu 1/19/17
Wed 2/8/17
$10,800.00
Revision of the preliminary requirements of the system
4 days
Thu 1/19/17
Tue 1/24/17
10
Analyst
$2,880.00
Development of the functional specifications
3 days
Wed 1/25/17
Fri 1/27/17
12
Analyst
$2,160.00
Revision of the functional specifications
3 days
Mon 1/30/17
Wed 2/1/17
13
Project Manager
$2,880.00
Incorporate feedback into functional specifications
3 days
Thu 2/2/17
Mon 2/6/17
14
Project Manager
$2,880.00
Approval of the project
2 days
Tue 2/7/17
Wed 2/8/17
15
CEO
$0.00
Completion of the Design
0 days
Wed 2/8/17
Wed 2/8/17
16
$0.00
Development
22 days
Thu 2/9/17
Fri 3/10/17
$14,400.00
Revision of the functional specifications
3 days
Thu 2/9/17
Mon 2/13/17
17
Developer
$1,920.00
Identification design parameters (modular/tiered)
2 days
Tue 2/14/17
Wed 2/15/17
19
Developer
$1,280.00
Assign staf for development
1 day
Thu 2/16/17
Thu 2/16/17
20
Project Manager
$960.00
Develop code
12 days
Fri 2/17/17
Mon 3/6/17
21
Developer
$7,680.00
Developer testing (primary debugging)
4 days
Tue 3/7/17
Fri 3/10/17
22
Developer
$2,560.00
Development complete
0 days
Fri 3/10/17
Fri 3/10/17
23
$0.00
Testing
15 days
Mon 3/13/17
Fri 3/31/17
$9,600.00
Unit Test Plan Development
2 days
Mon 3/13/17
Tue 3/14/17
24
Testers
$1,280.00
Integration test plan development
2 days
Wed 3/15/17
Thu 3/16/17
26
Testers
$1,280.00
Test module integration
2 days
Fri 3/17/17
Mon 3/20/17
27
Testers
$1,280.00
Identify anomalies to specifications
2 days
Tue 3/21/17
Wed 3/22/17
28
Testers
$1,280.00
Modify code
2 days
Thu 3/23/17
Fri 3/24/17
29
Developer
$1,280.00
Re-test modified code
5 days
Mon 3/27/17
Fri 3/31/17
30
Testers
$3,200.00
Testing complete
0 days
Fri 3/31/17
Fri 3/31/17
31
$0.00
Documentation
13 days
Mon 4/3/17
Wed 4/19/17
$7,280.00
Development of the Help specification
2 days
Mon 4/3/17
Tue 4/4/17
32
Technical Communicators
$1,120.00
Development of the Help system
2 days
Wed 4/5/17
Thu 4/6/17
34
Technical Communicators
$1,120.00
Reviewing the Help documentation
2 days
Fri 4/7/17
Mon 4/10/17
35
Technical Communicators
$1,120.00
Incorporate Help documentation feedback
1 day
Tue 4/11/17
Tue 4/11/17
36
Technical Communicators
$560.00
Development of the user manuals specifications
1 day
Wed 4/12/17
Wed 4/12/17
37
Technical Communicators
$560.00
Development of the user manuals
2 days
Thu 4/13/17
Fri 4/14/17
38
Technical Communicators
$1,120.00
User documentation review
2 days
Mon 4/17/17
Tue 4/18/17
39
Technical Communicators
$1,120.00
Incorporation of user feedbacks
1 day
Wed 4/19/17
Wed 4/19/17
40
Technical Communicators
$560.00
Completion of documentation
0 days
Wed 4/19/17
Wed 4/19/17
41
$0.00
Deployment
9 days
Thu 4/20/17
Tue 5/2/17
$5,360.00
Final deployemnt strategy identification
1 day
Thu 4/20/17
Thu 4/20/17
42
Deployment Team
$640.00
Development of deployment methodology
1 day
Fri 4/21/17
Fri 4/21/17
44
Deployment Team
$640.00
Security of deployemnt resources
1 day
Mon 4/24/17
Mon 4/24/17
45
Deployment Team
$640.00
Deploy software
1 day
Tue 4/25/17
Tue 4/25/17
46
Deployment Team
$640.00
Train support staff
5 days
Wed 4/26/17
Tue 5/2/17
47
Trainers
$2,800.00
Deployement completion
0 days
Tue 5/2/17
Tue 5/2/17
48
$0.00
Review of Post Implementation
3 days
Wed 5/3/17
Fri 5/5/17
$2,880.00
Lessons learned from document
1 day
Wed 5/3/17
Wed 5/3/17
49
Project Manager
$960.00
Distribution of learning
1 day
Thu 5/4/17
Thu 5/4/17
51
Project Manager
$960.00
Creation of software maintanenance team
1 day
Fri 5/5/17
Fri 5/5/17
52
Project Manager
$960.00
Completion of Post implementation review
0 days
Fri 5/5/17
Fri 5/5/17
53
$0.00
Time Phase Budget:
Risk Register:
The risks associated with this project can be considered into four types-
Risks associated with Quality.
Risks associated with Budget.
Risks associated with Resource.
Risks associated with Deadline.
Serial No.
Risk description
References of Cells
1
Risks associated with Quality: At the initial level the system specification and design of information system was not mentioned.
B1
2
Risks associated with Budget: the development of the project may be hampered for the problems in resource allocation and payment related operations.
C4
3
Risks associated with Resource: Lack of communication among the team members and conflict of interest regarding the project activities.
C2
4
Deadline Risks: Fail to meet the deadline of the project due to various types of changes in the schedule and the sub activities of the project.
C4
Risk Identification
A (Unlikely)
B (Medium)
C (Expected)
D (Confident)
1 (Small)
1
2 (Negligible)
3
3 (Missing Time)
4 (Impactful)
4, 2
5 (Serious)
Mitigation of the Identified Risks
Recognized Risks
Mitigating Activities
Risks associated with Quality
The client organization demands for requirement analysis. Testing of the information system information system at the starting of the project is important.
Risks associated with Budget
Resource allocation and conciliation with the client regarding the payment related issues.
Risks associated with Resource
Periodical monitoring and sharing of resources are very important in order to resolve the risks associated with resources.
Risks associated with Deadline
The project schedule needs to be revised in accordance with the revised schedules during the project development.
Conclusion:
The project of developing an information system for the Grand Wines will be a helpful one for the busienss processes of the comapny. In the new system, the sales representatives will be able to input data from the remote locations through the wireless data entry device. The new system will be an effeticve one for handling all the inventory management and database handling activties of the company through a siingle system. It will be a rea time data base habdling system which will help the company to compete with the others in the market. The time required for this project is four months and the required budget is AUD 59,680.
Bibliography:
Balaban, I., Mu, E. & Divjak, B., (2013). Development of an electronic Portfolio system success model: An information systems approach. Computers & Education, 60(1), pp.396-411.
Bendoly, E., Bharadwaj, A. & Bharadwaj, S., (2012). Complementary Drivers of New Product Development Performance: Cross?Functional Coordination, Information System Capability, and Intelligence Quality. Production and Operations Management, 21(4), pp.653-667.
Burke, R., (2013). Project management: planning and control techniques. New Jersey, USA.
Ferrucci, F., Harman, M. & Sarro, F., (2014). Search-based software project management. In Software Project Management in a Changing World (pp. 373-399). Springer Berlin Heidelberg.
Gido, J. & Clements, J.P., (2014). Successful project management. Nelson Education.
Kerzner, H.R., (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
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