Project Management Grand Wines Ltd

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Project Management Grand Wines Ltd

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Project Management Grand Wines Ltd

1 Download7 Pages / 1,529 Words

Question:
Discuss about the Project Management Grand Wines.

Answer:

Introduction:
Grand Wines Ltd is facing problem with the management of the business operations and the sales database due to the manual handling of the data insertion and inventory system management. As the business of the company expanded over a large area and the representatives need to insert and update the database from various locations, the company need a wireless device for data handling. In this context, the company’s previous database management system cannot be used for using the new devices. The company needs a new information system for managing all the data required for the business operations and the inventory management and using the new wireless data input devices.
This report is explaining the project management activities involved in the information system development. The detailed work breakdown structure, Gantt chart, budget planning and risk management activities are considered in this project management.

Scope Management Plan
1.1 Requirements: This project is about the development of an information system which will be able to support the wireless data entry devices for Grand wines Ltd. The advance characteristics of the information system are the requirements of the company. The required functions of the new system are given in the section below:

Real time response from the system by the ability of having data input from the sales representatives
Ability of monitoring the stock and warehouse of the company
Reducing the human errors by the automatic data entry systems
Tracking the orders of the client in minimum time

In scope and out scope management:
The in scope management items for the project are as follows:

Budget estimation and proper monitoring of the progress of the project
Cash flow during the project development phase
Arrangement of the meetings with all the other stakeholders of the project

The out scope management requirements of the project are as follows:

Management of the legal issues associated with the project
Management of errors in the resource management

Work Breakdown Structure:

Gantt chart:

Project Schedule:

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

Development of Information System for Grand Wines Ltd

87 days

Thu 1/5/17

Fri 5/5/17

$59,680.00

Requirements of Analysis/Software

10 days

Thu 1/5/17

Wed 1/18/17

$9,360.00

Requirement Analysis

3 days

Thu 1/5/17

Mon 1/9/17

Analyst

$2,160.00

Draft preliminary software specifications

1 day

Tue 1/10/17

Analyst

$720.00

Develop preliminary budget

1 day

Wed 1/11/17

Project Manager

$960.00

Review software specifications/budget with team

1 day

Thu 1/12/17

Project Manager

$960.00

Incorporate feedback on software specifications

2 days

Fri 1/13/17

Mon 1/16/17

Project Manager

$1,920.00

Develop delivery timeline

1 day

Tue 1/17/17

Analyst,Project Manager

$1,680.00

Secure required resources

1 day

Wed 1/18/17

Project Manager

$960.00

Analysis complete

0 days

Wed 1/18/17

$0.00

Design

15 days

Thu 1/19/17

Wed 2/8/17

$10,800.00

Revision of the preliminary requirements of the system

4 days

Thu 1/19/17

Tue 1/24/17

Analyst

$2,880.00

Development of the functional specifications

3 days

Wed 1/25/17

Fri 1/27/17

Analyst

$2,160.00

Revision of the functional specifications

3 days

Mon 1/30/17

Wed 2/1/17

Project Manager

$2,880.00

Incorporate feedback into functional specifications

3 days

Thu 2/2/17

Mon 2/6/17

Project Manager

$2,880.00

Approval of the project

2 days

Tue 2/7/17

Wed 2/8/17

CEO

$0.00

Completion of the Design

0 days

Wed 2/8/17

$0.00

Development

22 days

Thu 2/9/17

Fri 3/10/17

$14,400.00

Revision of the functional specifications

3 days

Thu 2/9/17

Mon 2/13/17

Developer

$1,920.00

Identification design parameters (modular/tiered)

2 days

Tue 2/14/17

Wed 2/15/17

Developer

$1,280.00

Assign staf for development

1 day

Thu 2/16/17

Project Manager

$960.00

Develop code

12 days

Fri 2/17/17

Mon 3/6/17

Developer

$7,680.00

Developer testing (primary debugging)

4 days

Tue 3/7/17

Fri 3/10/17

Developer

$2,560.00

Development complete

0 days

Fri 3/10/17

$0.00

Testing

15 days

Mon 3/13/17

Fri 3/31/17

$9,600.00

Unit Test Plan Development

2 days

Mon 3/13/17

Tue 3/14/17

Testers

$1,280.00

Integration test plan development

2 days

Wed 3/15/17

Thu 3/16/17

Testers

$1,280.00

Test module integration

2 days

Fri 3/17/17

Mon 3/20/17

Testers

$1,280.00

Identify anomalies to specifications

2 days

Tue 3/21/17

Wed 3/22/17

Testers

$1,280.00

Modify code

2 days

Thu 3/23/17

Fri 3/24/17

Developer

$1,280.00

Re-test modified code

5 days

Mon 3/27/17

Fri 3/31/17

Testers

$3,200.00

Testing complete

0 days

Fri 3/31/17

$0.00

Documentation

13 days

Mon 4/3/17

Wed 4/19/17

$7,280.00

Development of the Help specification

2 days

Mon 4/3/17

Tue 4/4/17

Technical Communicators

$1,120.00

Development of the Help system

2 days

Wed 4/5/17

Thu 4/6/17

Technical Communicators

$1,120.00

Reviewing the Help documentation

2 days

Fri 4/7/17

Mon 4/10/17

Technical Communicators

$1,120.00

Incorporate Help documentation feedback

1 day

Tue 4/11/17

Technical Communicators

$560.00

Development of the user manuals specifications

1 day

Wed 4/12/17

Technical Communicators

$560.00

Development of the user manuals

2 days

Thu 4/13/17

Fri 4/14/17

Technical Communicators

$1,120.00

User documentation review

2 days

Mon 4/17/17

Tue 4/18/17

Technical Communicators

$1,120.00

Incorporation of user feedbacks

1 day

Wed 4/19/17

Technical Communicators

$560.00

Completion of documentation

0 days

Wed 4/19/17

$0.00

Deployment

9 days

Thu 4/20/17

Tue 5/2/17

$5,360.00

Final deployemnt strategy identification

1 day

Thu 4/20/17

Deployment Team

$640.00

Development of deployment methodology

1 day

Fri 4/21/17

Deployment Team

$640.00

Security of deployemnt resources

1 day

Mon 4/24/17

Deployment Team

$640.00

Deploy software

1 day

Tue 4/25/17

Deployment Team

$640.00

Train support staff

5 days

Wed 4/26/17

Tue 5/2/17

Trainers

$2,800.00

Deployement completion

0 days

Tue 5/2/17

$0.00

Review of Post Implementation

3 days

Wed 5/3/17

Fri 5/5/17

$2,880.00

Lessons learned from document

1 day

Wed 5/3/17

Project Manager

$960.00

Distribution of learning

1 day

Thu 5/4/17

Project Manager

$960.00

Creation of software maintanenance team

1 day

Fri 5/5/17

Project Manager

$960.00

Completion of Post implementation review

0 days

Fri 5/5/17

$0.00

Time Phase Budget:

Risk Register:
The risks associated with this project can be considered into four types-

Risks associated with Quality.
Risks associated with Budget.
Risks associated with Resource.
Risks associated with Deadline.

Serial No.

Risk description

References of Cells

Risks associated with Quality: At the initial level the system specification and design of information system was not mentioned.

Risks associated with Budget: the development of the project may be hampered for the problems in resource allocation and payment related operations.

Risks associated with Resource: Lack of communication among the team members and conflict of interest regarding the project activities.

Deadline Risks: Fail to meet the deadline of the project due to various types of changes in the schedule and the sub activities of the project.

Risk Identification

A (Unlikely)

B (Medium)

C (Expected)

D (Confident)

1 (Small)

2 (Negligible)

3 (Missing Time)

4 (Impactful)

4, 2

5 (Serious)

Mitigation of the Identified Risks

Recognized Risks

Mitigating Activities

Risks associated with Quality

The client organization demands for requirement analysis. Testing of the information system information system at the starting of the project is important.

Risks associated with Budget

Resource allocation and conciliation with the client regarding the payment related issues.

Risks associated with Resource

Periodical monitoring and sharing of resources are very important in order to resolve the risks associated with resources.

Risks associated with Deadline

The project schedule needs to be revised in accordance with the revised schedules during the project development.

Conclusion:
The project of developing an information system for the Grand Wines will be a helpful one for the busienss processes of the comapny. In the new system, the sales representatives will be able to input data from the remote locations through the wireless data entry device. The new system will be an effeticve one for handling all the inventory management and database handling activties of the company through a siingle system. It will be a rea time data base habdling system which will help the company to compete with the others in the market. The time required for this project is four months and the required budget is AUD 59,680.

Bibliography:
Balaban, I., Mu, E. & Divjak, B., (2013). Development of an electronic Portfolio system success model: An information systems approach. Computers & Education, 60(1), pp.396-411.
Bendoly, E., Bharadwaj, A. & Bharadwaj, S., (2012). Complementary Drivers of New Product Development Performance: Cross?Functional Coordination, Information System Capability, and Intelligence Quality. Production and Operations Management, 21(4), pp.653-667.
Burke, R., (2013). Project management: planning and control techniques. New Jersey, USA.
Ferrucci, F., Harman, M. & Sarro, F., (2014). Search-based software project management. In Software Project Management in a Changing World (pp. 373-399). Springer Berlin Heidelberg.
Gido, J. & Clements, J.P., (2014). Successful project management. Nelson Education.
Kerzner, H.R., (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

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