Project Scope Statement: Management Phases

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Project Scope Statement: Management Phases

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Project Scope Statement: Management Phases

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Question:
Discuss about the Project Scope Statement for Management Phases.

Answer:
Project Description

The project aims at the re-design and renovation of the three bedroom house. The house is currently in a bad shape and there are a number of tasks which will be included in the project activities associated with flooring, cleaning, repairing and painting of the house. The surroundings will also be assessed to determine the necessary modifications that can be done to convert the house in the living entity.
Project Goal
The goal of the project is to convert the three bedroom house in an excellent living entity.
Project Objectives
To re-design the three bedroom house in terms of flooring and painting.
To complete the cleaning and repair work necessary in the three bedroom house
To modify the surroundings of the house in terms of parking space and the open area included in the house.
Project Scope
Project Scope includes all those activities that will be covered during the project timeline (Scope Management, 2016).
In Scope
The project will cover the construction design that will be followed to re-design the three bedroom house.
An environment study will also be carried out to determine the surroundings and the area of the three bedroom house.
Risk assessment will also be done to determine all the activities that can go wrong in the project timeline.
Quality checks will also be done to make sure that the project activities take place as per the requirements that have been provided.
Out of Scope
All the dealings and negotiations with the third parties will not be covered during the project.
Any cancellations from the end of the suppliers and third party vendors will not be covered during the project timeline by the project team.
Project Deliverables
Project plan including the budget and schedule
Risk Management Plan
Quality Reports
Project Closure Report
Project Stakeholders

Owner

Roles and Requirements in the project

Project Sponsor

· Meetings with the project manager to provide all the requirement specifications
· Funding of the project

Project Manager

·         Creation and submission of the project plan
·         Review of all the project activities
·         Assignment of roles and responsibilities

Chief Financial Officer

· Project budgeting

Project Leader

· Assessment of the construction site and management and control of all the activities at the site

Chief Contractor

· Site preparation, parking, fencing

Chief Architect

· Council Approval
· Site Inspection

Cleaning Team

· Cleaning of the three bedroom house and the surroundings for parking and garden area

Painting Team

· Painting of all the rooms and outside space

Repair Team

·         Fittings
·         Repair work required in the project
·         Flooring activities

Project Life Cycle – Activities and Phases
There are a number of phases that will be followed in the life cycle of the project:

Initiation and Planning Phase

A feasibility study will be conducted to assess whether the project can be completed with success or not. A project charter document will also be created in this phase. The planning will include the project plan to determine the project budget and project schedule (Itbusinessedge, 2016).

Analysis Phase

The construction site will be examined to understand the specific requirements of the bedroom house and the surrounding areas. The requirement specifications will also be analyzed for determining the cleaning, flooring, fencing, painting and repairing requirements (Pathak, 2016).

Execution Phase

The actual execution will be done for the repair and re-design of the bedroom house. Cleaning and flooring activities will be performed followed by fittings and repair. Painting and fencing will be done thereafter.

Testing Phase

Quality checks will be done by the quality officer to test the progress of the project and the adherence to the requirements set provided by the sponsor.

Closure Phase

The phase will include the closure and completion of the project by performing final checks and providing the project closure report.

Risk Management Plan
Risk is an event that marks all that can go wrong during project timelines. These are the occurrences that are potential and probable to the project and will result in negative impact (Risk Management, 2016).
Risk Management Strategy
Risk Identification: This is the phase in which the risks will be identified on the basis of the various factors such as location of the three bedroom house, resources involved, budget allocated and many more.
Risk Analysis: The risks that have been identified will be analyzed in this phase to determine the likelihood and impact of the risks.
Risk Evaluation: The risks will then be evaluated to decide whether that can be accepted or are non-acceptable in nature.
Risk Treatment: The actual treatment of the risks will be done to decide whether the same shall be avoided, mitigated, transferred or shared (Heinz-Peter Berg, 2016).
Risk Register

Risk

Responsibility

Potential Causes

Potential Responses

Severity

Scope Creep

Project Leader and Project Manager

Changes in the customer expectations

Project Requirements Specification and Project Plan

Critical

Schedule Overrun

Project Manager and Project Leader

A lot of re-work and mismanagement in the schedule

Schedule checks along with the internal and external team meetings

Critical

Non-adherence to the customer’s requirement

Project Manager

A lot of re-work and mismanagement in the schedule

Schedule checks along with the internal and external team meetings

High

Budget Overrun

Chief Financial Officer, Project Manager

A lot of re-work and mismanagement in the schedule

Progress checks along with the internal and external team meetings

Critical

Environmental Risks

Project Manager and the teams

Climatic conditions and sudden inflations in the same

Assessment of the environmental conditions well in advance and also record the same on the daily basis

High

Value of Project Charter
Project Charter is an important document that is created in the project initiation phase that includes the essence of the project along with the key stakeholders and team. It is a formal document that authorizes the Project Manager to go ahead with the project activities. It is submitted to the Project Sponsor by the Project Manager and the same authorizes this document. There are also a number of other sections that are included in the project charter document such as reasons for undertaking the project, objectives of the project, constraints that are associated with the project, high level project requirements and the scope of the project. Budget summery, schedule summary and risk estimation is also included in the project charter document. This document provides highlight of the project and all of its activities.

References
Archibald, R. (2016). The Six-Phase Comprehensive Project Life Cycle Model Including the Project Incubation/Feasibility Phase and the Post-Project Evaluation Phase. Retrieved 27 August 2016, from https://www.iil.com/downloads/Archibald_Di_Filippo_ComprehensivePLCModel_FINAL.pdf
Heinz-Peter Berg,. (2016). RISK MANAGEMENT: PROCEDURES, METHODS AND EXPERIENCES. Retrieved 27 August 2016, from https://ww.gnedenko-forum.org/Journal/2010/022010/RTA_2_2010-09.pdf
Itbusinessedge,. (2016). PMBOK’s Five-Phase Project Lifecyle: An Overview – Slide 2 | ITBusinessEdge.com. Itbusinessedge.com. Retrieved 27 August 2016, from https://www.itbusinessedge.com/slideshows/show.aspx?c=78357&slide=2
Pathak, R. (2016). Top 5 Project Mqnagement Phases. Project-management.com. Retrieved 27 August 2016, from https://project-management.com/top-5-project-management-phases/
Risk Management,. (2016). Risk Management Plan. Retrieved 27 August 2016, from https://www.phe.gov/about/amcg/contracts/Documents/risk-management.pdf
Scope Management,. (2016). Scope Management. Retrieved 27 August 2016, from https://cdn.ttgtmedia.com/searchSoftwareQuality/downloads/Software_Project_Manager_Agility_CH05.pdf

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